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At Forest Point Construction, your boss says that he can estimate the total project time based on his personal experience. You are trying to convince him that he should use project

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Module 1

Chapter Three: Managing Systems Projects

Apply Your Knowledge

1. Forest Point Construction

At Forest Point Construction, your boss says that he can estimate the total project time based on his personal experience. You are trying to convince him that he should use project management techniques to handle a complex project.

To prove your point, you decide to use a simple example of a commercial steel building                construction project, with eight step. You create a hypothetical work breakdown structure, as follows:

  • Prepare the site (3 days), and then set building footers (3days).
  • Finish the foundation (5days), and then assemble the building (3days).
  • When the building is assembled, start two tasks at once: finish the interior work (5days) and set up an appointment for the final building inspection (15days).
  • When the interior work is done, start two more  tasks at once: landscape (7days) and driveway paving (3days)
  • When the landscaping and driveway are done, do the painting (2days).
  • Finally, when the painting is done and the final inspection has occurred, arrange the sale (2days)

Now you ask your boss to review the task, estimate the total time, and write the answer on a piece of paper. You look at the paper and see that his guess is wrong.

Task:

1.     What is the correct total time?

2.What is the critical path?

3.Create a Gantt chart shows the WBS.

4.Create a PERT/CPM chart.

2. Crescent View High School Class

The computer science instructor at Crescent view High School asked you to visit his class and give a presentation about project management. You have just a few days to prepare, and you need to develop a presentation that describes project management toots and techniques. You can be creative, and you might want to include examples of actual projects that you now about. In any case, try to describe how projects are planned, scheduled, monitored, and reported upon. Your presentation should consist of five seven slides when notes about what you are going to talk about that include the following.

Task

1. Prepare opening comments that give the class overview of project management

2.Provide the class with a glossary of the most important project management terms and definitions.

3. Think of a common event like buying a new home, and show the class how a project manager might handle the matter.

4.Create a short scenario with four to six task, some of which depend on each other. You can use the two preceding cases as a model. Develop a sample answer that you will show students after you give them chance to analyze the tasks.

3.  Brightstar Industries

You will lead a training session for new employees at Brighstar Industries. You must develop a specific schedule for the following tasks (the estimated duration is shown in parentheses):

  • First, you need to contact the participants and explain their roles (1days). Then you must obtain approval from their department managers (3days).
  • After you obtain the approval, two task can begin at the same time: you can arrange the meeting room (1days) and prepare and agenda for the initial session (8days).
  • When the agenda is ready, you can start two more concurrent tasks: prepare the information packets (3days) and create visual aids (6days).
  • When the meeting room is arranged and the information packets are ready, you can send out an e-mail to participants (1days).
  • Finally, after the e-mail is sent to participants and the visual aids are ready, you can conduct the JAD sessions (7days).

Tasks

1. Prepare a list showing all tasks and their durations

2.Analyze the fact situation carefully to determine which tasks are concurrent and which ones depend on other tasks.

3.Develop a PERT/CPM chart that shows the project. Use format similar to figure 3-27 on page 110. Use project management software if it is available.

4. What is the critical path for this project? How do you know?

4. Bayside Financial

At Bayside Financial, where you work as a project manager, you have been asked to conduct user tanning session for a new information system. You must develop a specific schedule for the tasks (the estimated task duration for each is own in parentheses):

  • First, confirm arrangements for the training facility you plan to use (3days).
  • After you have confirmed the training facility, two tasks can begin at the same time: you need to send an e-mail message to all department managers announcing the training sessions (1days) and you can develop the training material (5days).
  • As soon as the training material is complete, you can work on two tasks at once: arrange to have copies of handout material printed (2days) and develop a set of PowerPoint slides (5days).
  • When the PowerPoint Slides are ready, you conduct a practice training session with the instructor will assist you (2days).
  • Finally, when the practice  session is over and the handout material is ready, you can conduct the user  training sessions (4days)

 

Tasks

1.     Prepare a list showing all tasks and their durations. 

2. Analyze the fact situation carefully to determine which tasks are concurrent and which ones are dependent on other tasks.

3. Create A PERT chart that shows the project. Use a format similar to Figure 3-27 on page 110. If project management software is available use it to develop the chart.

4. What is the critical path for this project? How do you know?

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